8.8  Enrollment in University Courses

(Board Policy 440.1, 475.1; Universitywide Administrative Memorandum 445.1; Fayetteville Policies and Procedures 512.0)

If you are a full-time appointed employee, you, your spouse and your dependent children are eligible for education benefits at reduced rates. If you are employed by the university as of the final day of registration for any semester or session, you and your eligible family members may  enroll in courses offered that semester or session. You, your spouse and your dependents must meet normal admission requirements in order to enroll. Tuition waiver benefits are available to eligible employees, spouses and dependents at any campus of the University of Arkansas System.  The benefit will provide a reduction only  to tuition applied to for-credit classes. You are responsible to pay all remaining fees in full.

You may take any combination of undergraduate and graduate semester credit hours, up to 11 credit hours each semester, during the fall and spring semesters, and up to three semester credit hours during each summer term, when the dates of enrollment are not concurrent. Class enrollment is approved on a space available basis. You will receive a  90% discount of the cost of tuition for courses offered on the Fayetteville campus. Employees enrolled in online courses are responsible for paying any additional course specific charges above the regular tuition rate. 

If you have been employed full-time and have been continuously attending classes prior to and after July 1, 2005, you will be granted a scholarship for the difference between 10% of the cost of tuition and $5.00 per credit hour on the Fayetteville campus until you complete your degree program in progress prior to July 1, 2005, cease to continuously attend classes unless an exception is granted, or enroll in any class that is not directly connected to a degree program in progress prior to July 1, 2005.    

You are eligible for a 70% discount for enrollment at other university system campuses.  Law school, medical school, correspondence courses, nonresident tuition and fees other than tuition are not included in this policy.

Your spouse and dependent children may take up to 132 undergraduate semester credit hours at 50% of regular tuition, or 60% of the full tuition if they enroll at other university system campuses. Graduate school, law school, medical school, correspondence courses and nonresident tuition is not included. Fees other than registration fees are not covered by this policy.

Spouses who have not remarried and dependent children of deceased employees who died while employed full-time by the university are also eligible for tuition discounts. Employees who have been awarded emeritus status are eligible for waiver of enrollment fees on a space-available basis. The spouse and dependent children of emeritus employees may receive tuition discounts with the review and approval of the chancellor. Public employees assigned to the Fayetteville campus to administer or assist with a program, such as ROTC, are considered employees for tuition benefits purposes even though they are not employed or paid by the campus.

Your eligibility for enrollment at reduced rates must be verified by your immediate supervisor. Enrollment during regular working hours, including your lunch period and breaks, is limited to one course per semester, not to exceed five semester credit hours.

Released time, during working hours, for enrollment in classes is a privilege, not a right, and is not automatically permitted. Your supervisor must approve your request for released time, and when considering your request, may take into account factors such as your job performance, the applicability of the course work to your position, the benefit to you and the university, and your department's ability to maintain its necessary office hours and functions. Your department may require you to take annual leave for the hours you spend in class during your regular working hours. Courses taken at the Fayetteville campus during working hours are limited to one course per semester, not to exceed five hours.

Both you and your supervisor must sign the form requesting the tuition discount. You must complete the request form for yourself or your dependent (Employee Request for Registration Fee Discount or Fee Discount Form, Spouse/Dependent of Employee) and submit it at the time of registration. If the form is not processed before the payment deadline, you may be assessed a late fee. Request forms are available from and should be returned to the Treasurer's Office. Under certain conditions, the value of your reduced tuition may be considered taxable income by the Internal Revenue Service.  

Wednesday, March 03, 2010 4:59 PM