Leaving the University

If appropriate notice was provided, an employee’s final paycheck will be issued on the next regularly scheduled pay date following their final day working day.

For employees who immediately resign or are terminated for cause, their final paycheck will be issued and mailed to the address on file immediately after leave has been entered and the Payroll Office has received notice.

All accounts with the University of Arkansas must be settled to avoid a reduction in final paycheck. Contact HR at 479-575-6204 if you have any questions about your final paycheck.

Remaining annual leave balances are paid out in a lump sum payment issued on the last working day of the month following separation from the university subject to limitations in the annual leave policy.

Non-exempt employees will also receive payment for any compensatory time accrued as a result of approved overtime and accrued holiday time.

Unused sick leave will be forfeited upon separation.

If your employment with the university is terminated for any reason other than as a result of gross misconduct while you are covered by the university's medical insurance plan, or if you become a part-time employee and are no longer eligible for coverage under the medical insurance plan, you may continue your coverage at your own expense for up to eighteen months or until you are covered by another plan, whichever comes first, under the provisions of the federal Consolidated Omnibus Budget Reconciliation Act of 1985 (COBRA). Your covered dependents may also be eligible for COBRA coverage under certain circumstances. The university's COBRA administrator will be notified by Human Resources of the termination of your employment. Detailed information about the specific provisions of COBRA coverage is available from the benefits section of Human Resources.

Employees covered by the university's medical, dental and/or vision insurance plans at the end of their employment may temporarily continue their coverage at their expense under the Consolidated Omnibus Budget Reconciliation Act (COBRA).

Coverage ends on the last day of employment.  UMR will contact employees concerning their COBRA rights. Questions or concerns before this period, can be directed to HR at 479-575-5351.

Several catastrophic care benefits, including life, disability and accidental death and dismemberment insurance, can be continued after leaving the university, either by paying premiums directly to the provider or by converting coverage to a private policy.

To ensure prompt receipt of your W-2 for income tax purposes, employees should contact the Payroll Office and provide a correct home mailing address on or before December 31.

If an employee works remotely, they should return their equipment to their respective department and/or supervisor.  Hybrid workers should leave their equipment at their assigned workstation/office.

Keys are not transferable and must be promptly returned to the Key Office, not the employee’s department. Failure to return all keys can result in a payroll deduction. Contact the Key Office at 479-575-2255 with questions.

University accounts will be deleted upon termination. Employees will no longer be able to access UAConnect, Blackboard Learn, wireless, the computer labs or other online university services. In addition, all email, personal websites and stored files will be purged. Review the IT Services: Leaving the University page for additional information.

University Recreation membership is canceled effective on an employees termination date. Contact University Recreation at 479-575-4646 with questions.

If employees end their employment in good standing, they are eligible for rehire at the University of Arkansas.

An employee who has been terminated for more than thirty (30) working days and returns to state service will be eligible for his/her previous exit salary. If that salary falls below the entry level of the grade or classification, the salary will be adjusted to the entry level. Additionally, the salary cannot exceed the maximum pay level of the grade, unless the employee is qualified for the career pay level on the career service pay plan.

If a former employee returns to state service within thirty (30) consecutive working days, the employee will be processed as a transfer whether the re-employment is with the former agency/institution or in a different agency/institution.

Employees terminated with 30 or 60 days notice are not eligible to file a grievance under the University Grievance Procedure. Employees terminated for cause are eligible to file a grievance under the University Grievance Procedure. Direct questions or concerns to oeoc@uark.edu.