Employee Handbooks
Faculty Handbook
The Faculty Handbook is available online from the Office of the Provost.
Staff Handbook
| Section | Title | Date | Keywords |
|---|---|---|---|
| 7 | Paid and Unpaid Leave | s07 | |
| Military Leave | s07 Paid and Unpaid Leave | ||
| 1 | Introduction | s01 | |
| 1.1 | The Staff Handbook | 2023/02/27 | s01 intro, introduction, overview, conflict, conflicts, handbook, information, university policies, procedures, employment, benefits, programs, services Introduction |
| 1.2 | The University of Arkansas System | 2015/03/18 | s01 History, Fayetteville, Arkansas General Assembly, Arkansas Industrial University, Morrill Act, 1862, state land-grant institution, Little Rock University, Little Rock, Helena, Hope, Gateway Technical College, Community College at Batesville, Petit Jean Technical College, Morrilton, Cassatot Community College, De Queen, Nashville, Ashdown, Pine Bluff Introduction |
| 1.3 | The University of Arkansas, Fayetteville | 2018/09/09 | s01 academic heritage, location, locations, homestead, accreditation, degrees, studies, distance education, units, vision, research, outreach, academic Introduction |
| 1.4 | University Governance | 2017/06/20 | s01 Faculty, Faculty Senate, Students, Student Senate, Staff, Staff Senate, Campus Council Introduction |
| 1.5 | University Committees | 2017/06/20 | s01 councils, campus governance, staff, staff senate, administration Introduction |
| 2 | Key Definitions | s02 | |
| 2.1 | Faculty, Administrators and Staff | 2023/06/23 | s02 employee categories, faculty, staff, administration, categories Key Definitions |
| 2.2 | Staff Titles and Salaries | 2023/06/09 | s02 compensation, pay grade, line-item maximum, line item, salary Key Definitions |
| 2.3 | Appointed and Extra-help Hourly Employees | 2015/02/06 | s02 salary, appointments, part-time, part time, temp, temporary Key Definitions |
| 2.4 | Exempt and Non-exempt Employees | 2023/02/27 | s02 Arkansas Office of Personnel Management, opm, Fair Labor Standards Act, flsa, overtime, extra-time, 40 hours Key Definitions |
| 2.5 | Professional and Consultant Services | 2017/06/20 | s02 one-time, short-term, pay, honoraria Key Definitions |
| 2.6 | Periods of Employment | 2019/01/17 | s02 12-month, twelve month, 9-month, nine month, appointment, appointments, semester, summer, fall, spring, grant, project Key Definitions |
| 3 | General Employment Policies | s03 | |
| 3.1 | Eligibility for Employment | 2023/02/07 | s03 Immigration Reform and Control Act, federal law, form i-9, i-9, documents, passport, Non-resident aliens General Employment Policies |
| 3.2 | Arkansas Right to Work Law | 2017/12/16 | s03 protects, protection, discrimination, membership, labor union, union General Employment Policies |
| 3.3 | Age Requirements | 2015/03/26 | s03 minimum age, employment, 16 years, applicants, work permit, U.S. Fair Labor Standards Act, Age Discrimination General Employment Policies |
| 3.4 | Personnel Records | 2017/06/20 | s03 promotion, transfer, investigation, settlement, grievance, complaint, investigating, compensation, claims, Arkansas Freedom of Information Act, disclosure, subpoena, court order General Employment Policies |
| 3.5 | Affirmative Action and Equal Employment Opportunity | 2023/02/27 | s03 Non-Discrimination Policy, non-discrimination, investigate, recruiting, hiring, promotions, training, transfers, equal employment General Employment Policies |
| 3.6 | Sex Discrimination; Sexual Harassment and Sexual Assault | 2023/03/23 | s03 prohibit, eliminate, policy, implicitly, explicitly, conduct, hostile, environment General Employment Policies |
| 3.7 | Under Revision | 2016/12/19 | s03 policy, Report, Evidence, counseling, advocacy, Education, Awareness, conduct General Employment Policies |
| 3.8 | Drug-Free Workplace | 2023/02/27 | s03 abuse, controlled substance, violation, Policy, substances General Employment Policies |
| 3.9 | Alcohol Use | 2017/12/16 | s03 federal laws, university policies, possession, consumption, prohibited, dismissal, abuse General Employment Policies |
| 3.10 | Smoking | 2017/06/20 | s03 tobacco-free, second-hand smoke, smoke, Arkansas Clean Air on Campus Act, prohibits, prohibited, campus, on-campus General Employment Policies |
| 3.11 | Campus Violence | 2023/02/27 | s03 Threats, Intimidation, Physical Attack, Property Damage, Domestic violence, Relationship Violence, Disturbing Behavior, Disruptive Behavior, Reporting, Confidentiality, Retaliation General Employment Policies |
| 3.12 | Weapons | 2015/03/20 | s03 firearms, ammunition, fireworks, incendiary devices, knives, tear, self-defense General Employment Policies |
| 3.13 | Campus Notification about Registered Sex Offenders and Residential Restrictions for Registered Sex Offenders | 2017/12/16 | s03 Campus Sex Crimes Prevention Act, Arkansas Code, Board Policy, notification, Level 3, Level 4 General Employment Policies |
| 3.14 | Health and Safety | 2015/03/27 | s03 report, injuries, potentially unsafe, hazardous, hazardous conditions, criminal activities General Employment Policies |
| 3.15 | Employment of Relatives (Nepotism) | 2017/12/16 | s03 conflict of interest, salaries, decisions, retain, promote General Employment Policies |
| 3.16 | Employment of Constitutional Officers and Spouses | 2015/03/18 | s03 governor, lieutenant governor, secretary of state, treasurer of state, attorney general, commissioner of state lands, auditor of state, Arkansas House of Representatives, Arkansas Senate, Joint Budget Committee, Legislative Council General Employment Policies |
| 3.17 | Conflicts of Interest and Commitment | 2023/02/27 | s03 unethical, illegal, Disclosure, Remediation, Guidelines, review, approval General Employment Policies |
| 3.18 | Outside Employment | 2023/07/05 | s03 conflict of interest, performance, income, disclosure, compensation General Employment Policies |
| 3.19 | Employment by Two University Departments or Two State Agencies or Institutions | 2019/05/28 | s03 approval, institutions, departments, concurrently, performance, primary, sick leave General Employment Policies |
| 3.20 | Job Sharing | 2010/04/30 | s03 two people, arrange, position, part-time, full-time, positions, hourly General Employment Policies |
| 4 | Employment Policies and Procedures | s04 | |
| 4.1 | Application Procedures | 2023/07/12 | s04 vacant, vacancies, positions, applying, classified, non-classified, applicants, qualifications Employment Policies and Procedures |
| 4.2 | Recruitment and Selection | 2023/07/11 | s04 positions, classified, non-classified, affirmative action, promotion, transfer Employment Policies and Procedures |
| 4.3 | Performance Reviews | 2021/09/21 | s04 evaluation, process, continuously, standards, performance, pay-increase, raises, reprimand, supervisor, performance rating, rating, appeals, probation Employment Policies and Procedures |
| 4.4 | Rehires | 2023/07/11 | s04 left, hired, rehire, rehired Employment Policies and Procedures |
| 4.5 | Work References | 2023/07/11 | s04 prospective employer, request, employment, dates, pay rate, wage, job description, duties, voluntary, involuntary, disclose, disclosure Employment Policies and Procedures |
| 5 | Scheduling Policies | s05 | |
| 5.1 | Work Hours | 2015/03/20 | s05 governor's policy, policy, directive, work week, schedule, flexing, flex, lunch Scheduling Policies |
| 5.2 | Flexible Work Arrangement, Including Remote Work | 2023/02/27 | s05 schedule, pattern, overtime, hardship, writing, supervisor Scheduling Policies |
| 5.3 | Overtime | 2023/02/27 | s05 non-exempt, compensatory, hours, approval, form, Arkansas law, accrue, maximum, compensated Scheduling Policies |
| 5.4 | Absence from Work | 2023/02/27 | s05 absent, notification, notified, disciplinary action, unauthorized Scheduling Policies |
| 5.5 | Inclement Weather | 2017/06/20 | s05 conditions, operations, annual leave, excused absence, delayed opening, early dismissal, closure, weather essential, event essential, emergency Scheduling Policies |
| 5.6 | Attendance at Meetings and Conferences | 2015/03/26 | s05 reimburse, travel, expenses Scheduling Policies |
| 6 | Compensation Policies | s06 | |
| 6.1 | Designation of Salary Levels by Position | 2023/07/12 | s06 Uniform Classification and Compensation Act, Classified, maximum salaries, Positions, budgets, budget Compensation Policies |
| 6.2 | Compensation upon Rehire | 2023/07/11 | s06 returns, return, state service, qualified, re-employment Compensation Policies |
| 6.3 | Shift Differentials | 2023/07/11 | s06 promoted, maximum annual salary, maximum, salary, Shift Differential, Rehired, rehiring Compensation Policies |
| 6.5 | Merit Pay | 2023/12/07 | s06 pay increases, non-classified, Eligibility, classified Compensation Policies |
| 6.6 | Career Service Recognition Payments | 2023/07/11 | s06 full-time appointed, position, positions, payment, bonus Compensation Policies |
| 6.7 | Procedures for Issuing Pay | 2023/07/11 | s06 monthly, schedule, bank, accounts, direct deposit, direclty desposited, payroll, paycheck Compensation Policies |
| 6.8 | Payroll Deductions | 2023/07/11 | s06 withhold, pay, federal and state income taxes, federal taxes, state taxes, income tax, tax, social security, Meidcare, earnings Compensation Policies |
| 6.9 | Salary Overpayments and Other Amounts Owed to the University | 2023/07/11 | s06 salary payment errors, notify, recover, collection, deduction, deducted, repayment Compensation Policies |
| 6.10 | Garnishments and Salary Liens | 2023/07/11 | s06 wages, due, court order, taxes, bankruptcy, child support, dismissal, lien, liens Compensation Policies |
| 6.11 | Travel Expenses Advances and Reimbursement | 2023/07/11 | s06 appointed faculty, classified, non-classified, hourly employees, graduate assistants, work-study, hourly paid students, deducted, domestic, international Compensation Policies |
| 7 | Paid and Unpaid Leave | s07 | |
| 7.1 | University Holidays | 2023/02/27 | s07 annual leave, schedule, Independence Day, Labor Day, Thanksgiving, Christmas Eve, Christmas, New Year's, Martin Luther King Day, Spring Break, Memorial Day, governor, additional hours, leave, pay, proportionate Paid and Unpaid Leave |
| 7.2 | Annual Leave | 2023/06/08 | s07 appointed classified, full-time, appointed non-classified, cumulative, transfer, termination, retirement, resignation, death, lump sum, unused, vacation Paid and Unpaid Leave |
| 7.3 | Sick Leave | 2023/02/07 | s07 earned, accrual, prorated, sick time, charged, request, supervisor, absent, absence, illness, injury, doctor, appointment, funeral Paid and Unpaid Leave |
| 7.4 | Leave for Organ or Bone Marrow Donation | 2009/09/28 | s07 additional leave, pay, accrual Paid and Unpaid Leave |
| 7.5 | Bereavement Leave | 2015/03/20 | s07 death, immediate family, mother, father, sister, brother, husband, wife, child, grandchild, grandparents, funeral Paid and Unpaid Leave |
| 7.6 | Family and Medical Leave | 2023/02/27 | s07 FMLA, birth, child, care, newborn child, adoption, foster care, spouse, health condition, active duty, deployment, coverage Paid and Unpaid Leave |
| 7.7 | Parental Leave | 2023/02/27 | s07 paternity, annual, accumulated, FMLA, return, modified, assignment, assignments Paid and Unpaid Leave |
| 7.8 | Court and Jury Leave | 2017/12/16 | s07 subpoenaed, subpoena, witness, deposition, appearance, appearances, service, excused, Deposition, Depositions, statement, statements Paid and Unpaid Leave |
| 7.9 | Leave for Children's Educational Activities | 2015/03/20 | s07 full-time, benefits-eligible, benefits, assist, attend, conferences, tutoring, volunteer, field trip, field trips, music, theater Paid and Unpaid Leave |
| 7.11 | Leave for Members of the Air Force Civil Air Patrol and Coast Guard Auxillaries | 2015/03/20 | s07 leave of absence, pay, training programs, emergency Paid and Unpaid Leave |
| 7.12 | Disaster Service Volunteer Leave | 2015/03/20 | s07 American Red Cross, Red Cross, disaster relief Paid and Unpaid Leave |
| 7.13 | Leave of Absence Without Pay | 2023/07/05 | s07 extended absence, Necessary, health conditions, birth, placement, annual leave, insurance, benefits, terminated Paid and Unpaid Leave |
| 7.14 | Educational Leave | 2017/12/16 | s07 training, beneficial, Payments, tuition, fees, books, transportation, graduate study Paid and Unpaid Leave |
| 7.15 | Off-campus Duty Assignment | 2017/12/16 | s07 relocation, application, apply, regulations, project, privilege, written report Paid and Unpaid Leave |
| 7.16 | Workers' Compensation | 2023/02/27 | s07 injury, injured, ill, illness, sick, sickness, medical, medical care, Leave, absence, Procedure, reporting, on-the-job, Medical Providers, insurance Paid and Unpaid Leave |
| 7.17 | Catastrophic Leave Bank | 2023/02/27 | s07 donate, accrued, sick leave, annual leave, illness, Eligibility, Donations, pay, benefits Paid and Unpaid Leave |
| 7.18 | Voting | 2015/03/20 | s07 polls, working hours, permitted, time, permitted, notify, vote Paid and Unpaid Leave |
| 7.19 | Leave Reporting | 2023/02/27 | s07 approved, form, supervisor, law Paid and Unpaid Leave |
| 8 | Other Employee Benefits | s08 | |
| 8.1 | Social Security | 2015/03/20 | s08 covered, Medicare, tax, coverage, matching Other Employee Benefits |
| 8.2 | Flexible Spending Accounts | 2015/03/20 | s08 pre-tax, medical, dependents, spouse, expenses Other Employee Benefits |
| 8.3 | Health Insurance | 2023/02/27 | s08 UMR, medical plan, medical, Classic Plan, Point of Service Plan, PPO, eligibility, benefits Other Employee Benefits |
| 8.4 | Vision Care | 2015/03/17 | s08 eye examinations, glasses, contact lenses, frames, insurance, medical Other Employee Benefits |
| 8.5 | Long-term Disability Insurance | 2017/12/16 | s08 benefits, optional, coverage, Payments, disabled Other Employee Benefits |
| 8.6 | Life Insurance | 2017/06/21 | s08 basic term, enrollment, beneficiaries, benefits, additional, dependents, spouse Other Employee Benefits |
| 8.7 | Retirement Benefits | 2023/02/27 | s08 appointment, enrollment, plan, salary, account, match, contribution, sponsors, tax, tax deferred, after tax, Other Employee Benefits |
| 8.8 | Enrollment in University Courses | 2023/02/27 | s08 spouse, dependent children, eligible, education benefits, rates, enroll, tuition, admission, credits, semester, eligibility, working Other Employee Benefits |
| 8.9 | Employee Assistance Program | 2015/03/20 | s08 EAP, health, marital, family, financial, legal, emotional, stress, alcohol, drug, concerns, personal, organizational, voluntary, confidential Other Employee Benefits |
| 8.10 | New Employee Orientation | 2023/02/27 | s08 scheduled, schedule, working, enroll, session, getting started, start, employment, papers, forms Other Employee Benefits |
| 8.11 | Employee Training and Development | 2017/06/21 | s08 sessions, courses, effectively, effective, work, working, opportunities Other Employee Benefits |
| 8.12 | Dual Career Employment Network | 2023/02/27 | s08 relocated, relocating, relocation, assistance, free, referral, opportunities, businesses, agencies, schools, resume Other Employee Benefits |
| 8.13 | Unemployment Compensation | 2015/03/20 | s08 insurance, fund, eligible, claim Other Employee Benefits |
| 9 | Employee Conduct | s09 | |
| 9.1 | Use of the University's Name and Logos | 2018/02/07 | s09 trademark, logo, seal, advertising, sponsorship, public appearance, official statement Employee Conduct |
| 9.2 | Use of University Property and Facilities | 2023/02/27 | s09 equipment, phones, vehicles, personal use, collect call, facility, candidates, roofs, skates, pets, visitors Employee Conduct |
| 9.3 | Serving the Public | 2015/03/18 | s09 public, public relations, public interactions Employee Conduct |
| 9.4 | Handling Confidential Information | 2015/03/18 | s09 Family Educational Rights and Privacy Act, confidentiality, confidential information, FERPA, Buckley Amendment, educational records, grades Employee Conduct |
| 9.5 | The Arkansas Freedom of Information Act | 2023/02/27 | s09 Arkansas Freedom of Information Act, FOIA, public records, personnel records, personal privacy, medical records, disclosure Employee Conduct |
| 9.6 | Political Activities | 2018/01/02 | s09 political activity, political posters, political bumper stickers, political contributions, public office, elected, General Assembly Employee Conduct |
| 9.7 | Relations with Legislators and Elected Officials | 2015/03/18 | s09 freedom of expression, Arkansas General Assembly, Office of Governmental Relations, elected officials Employee Conduct |
| 9.8 | Whistleblower Protection and Fraud Reporting | 2017/06/21 | s09 Employee Conduct |
| 9.9 | Code of Computing Practices | 2023/06/29 | s09 computing, computing resources, shared resources, personal Web page, email, mailing list, newsgroup, password, virus, intimidation Employee Conduct |
| 9.10 | Solicitation, Fundraising and Gifts | 2017/06/21 | s09 gifts, donors, receipt, alumni, fundraising, solicitation Employee Conduct |
| 9.11 | Teamwork and Cooperation | 2015/03/19 | s09 co-workers, teamwork, cooperation, team, efficiency, conduct, productivity Employee Conduct |
| 9.12 | Criminal Arrests, Charges or Convictions | 2015/03/19 | s09 criminal arrests, criminal charges, criminal convictions Employee Conduct |
| 9.13 | University Code of Ethical Conduct | 2018/08/18 | s09 ethical standards, conduct, principles of conduct, fairness, accountability, transparency, laws, rules, regulations, professionalism, unauthorized, public disclosures, Internal Audit Department Employee Conduct |
| 10 | Termination of Employment | s10 | |
| 10.1 | Retirement | 2017/12/16 | s10 retire, retirement, mandatory retirement, benefits Termination of Employment |
| 10.2 | Early Retirement | 2019/06/08 | s10 retirement, nontenured, voluntary, benefits, voluntary early retirement, window incentive period Termination of Employment |
| 10.3 | Employee Resignation | 2023/02/27 | s10 resign, working conditions, job dissatisfaction, re-employment, grievance officer, Office of Equal Opportunity and Compliance Termination of Employment |
| 10.4 | Termination of Employment by the University | 2023/06/08 | s10 employment-at-will, employment termination, hourly, termination, full-time, part-time, performance reviews, insubordination, misconduct Termination of Employment |
| 10.5 | Retrenchment | 2023/07/05 | s10 reallocations of resources, financial exigency, mission change, employment opportunities, retrenchment, eliminate jobs Termination of Employment |
| 10.6 | Termination Checklist | 2023/02/27 | s10 identification card, keys, library books, uniforms, parking permit, hangtag, termination, BASIS Termination of Employment |
| 10.7 | Continuation of Benefits | 2015/03/19 | s10 termination, Consolidated Omnibus Budget Reconciliation Act, COBRA, medical insurance plan, eligible for coverage, benefits Termination of Employment |
| 10.8 | Termination Pay | 2023/02/27 | s10 termination, annual leave, compensatory time, unused leave, debts, final paycheck Termination of Employment |
| 10.9 | Re-employment | 2015/03/19 | s10 employment, termination, good standing, re-employment Termination of Employment |
| 11 | Staff Grievance Procedure | s11 | |
| 11.1 | Staff Grievance Procedure | 2023/05/18 | s11 grievances, resolve complaints, resolve problems Staff Grievance Procedure |
| 11.2 | Informal Resolution Procedure | 2016/08/19 | s11 grievance, grievant, grievance panel, grievance committee, grievance officer, grievance record, Office of Equal Opportunity and Compliance, resolution Staff Grievance Procedure |
| 11.3 | Formal Grievance Procedure | 2018/04/11 | s11 grievance, grievant, grievance panel, grievance committee, grievance officer, grievance record, Office of Equal Opportunity and Compliance, resolution Staff Grievance Procedure |
| 11.4 | The Staff Grievance Hearing Procedure | 2016/08/19 | s11 grievance, grievant, grievance panel, grievance committee, grievance officer, grievance record, Office of Equal Opportunity and Compliance, resolution Staff Grievance Procedure |
| 12 | Campus Services and Facilities | s12 | |
| 12.1 | Parking on Campus | 2015/03/23 | s12 parking permit, payroll deduction, vehicle, accessible parking permit, Transit and Parking Department, Center for Educational Access Campus Services and Facilities |
| 12.2 | Razorback Transit System | 2017/06/21 | s12 bus, campus bus, fixed-route bus service, on-campus, on campus, off-campus, off campus, schedule, fare, schedule, route, Parking and Transit Department, wheelchair lift, paratransit van, paratransit service Campus Services and Facilities |
| 12.3 | University Police | 2015/03/25 | s12 University of Arkansas Police Department, emergency telephone, campus emergency, crowd control, escort service, harassment, vandalism Campus Services and Facilities |
| 12.4 | Environmental Health and Safety | 2015/03/25 | s12 unsafe conditions, Environmental Health and Safety, safety procedures, fire prevention, fire extinguisher, hazardous materials, chemical handling and storage, laboratory animals, laboratory chemicals, biological waste, radioactive waste, hazardous waste, radiation Campus Services and Facilities |
| 12.5 | Lost and Found | 2015/03/25 | s12 physical plant, lost, found Campus Services and Facilities |
| 12.6 | Campus Information | 2015/03/25 | s12 prospective students, visitors, campus events, bulletin boards, emergency phones Campus Services and Facilities |
| 12.7 | Printing, Copying Services and Promotional Items | 2017/10/02 | s12 design, layout, printing, copying, duplicating, copying machines, copying centers, copying machines Campus Services and Facilities |
| 12.8 | Mailing and Postal Services | 2015/03/25 | s12 mail, post office, campus mail, post, send mail, pmcs Campus Services and Facilities |
| 12.9 | University Publication | 2017/06/21 | s12 yearbook, publications, websites, official website, newswire, traveler, newspaper Campus Services and Facilities |
| 12.10 | Libraries | 2017/11/21 | s12 library, chemistry library, fine arts library, learning resources, physics library, law library, branch library, infolinks, catalogs, library catalog, indexing, abstract, abstracting database Campus Services and Facilities |
| 12.11 | Bookstore | 2015/03/25 | s12 bookstore, textbook, computer store, computer repair, hardware, software, discount, supplies Campus Services and Facilities |
| 12.12 | Cultural Activities | 2017/06/21 | s12 activities, educational activities, art exhibits, art shows, performances, symposium Campus Services and Facilities |
| 12.13 | Recreational Facilities | 2023/02/27 | s12 recreation center, gym, exercise, fitness, hper, urec, intramural, sports Campus Services and Facilities |
| 12.14 | University Athletics Tickets | 2015/03/25 | s12 tickets, games, football, season tickets, ticket price, basketball, discount Campus Services and Facilities |
| 12.15 | University Health Center | 2015/03/25 | s12 health center, doctor, illness, injury, clinic Campus Services and Facilities |
| 12.16 | Banking and Razorbuck$ | 2015/03/25 | s12 atm, razorbucks, debit card, cash Campus Services and Facilities |
| 12.17 | UARK Federal Credit Union | 2020/02/17 | s12 credit union, bank, savings account, traveler's checks, auto loan, mortgage Campus Services and Facilities |
| 12.18 | University Identification Cards | 2015/03/25 | s12 id, id card, i.d., staff id card, identification, card, card office Campus Services and Facilities |
| 12.19 | Keys | 2015/03/25 | s12 key, key office, key card, office key, building key Campus Services and Facilities |