Leave During the Observance of the Holidays
With only a short time left in the calendar year, all employees are asked to take note of days the University of Arkansas will be closed for holiday observance.
In accordance with the proclamation from Governor Asa Hutchinson, the University of Arkansas will be closed for Thanksgiving on Thursday, Nov. 25, and Friday, Nov. 26.
The Fayetteville campus of the University of Arkansas will also be closed, except for essential operations, beginning Friday, Dec. 24, 2021. The campus will re-open on Monday, January 3, 2022.
Some of the days during this period are official state holidays, which will be recognized as follows:
- Christmas Eve (December 24)
- Christmas Day (December 27)
- In lieu of Veteran’s Day (December 28)
- In lieu of employee’s birthday (December 29)
- Annual Leave (December 30)
- New Year's Day (December 31)
UA Systemwide Policy 435.1 states non-exempt employees in 12-month positions may work extra hours, as needed, during the earlier part of December 2021, to avoid being charged annual leave.
For example, an employee who does not have enough accumulated leave time or does not wish to use their annual leave on December 31st may work extra hours to address their situation.
The number of extra hours non-exempt employees will need to work is detailed below per Fair Labor Standards Act (FLSA) guidelines:
- Non-exempt employees under the FLSA (that is, who are entitled to compensatory time off or overtime pay for hours over 40 worked in any work week, at a rate of one-and-one-half hours for each hour worked in excess of 40 hours) may accumulate an additional 8 hours of compensatory time by working a total of 5 hours and 20 minutes earlier in December, at their department's convenience, to avoid using annual leave.
- Non-exempt employees who do not wish to work extra hours earlier in December may use annual leave or regular compensatory time off.
Those employees who wish to work extra hours are responsible for arranging their schedules with their supervisor prior to December. Supervisors should confirm that appropriate work is available and can be performed by the employees wishing to work extra hours.
Departments are asked to accommodate non-exempt employees who wish to work extra hours in order to avoid using annual leave. Employees who have 248 vacation hours or more should not work the extra time due to losing vacation hours going into 2022.
Exempt employees, under the FLSA, are not entitled to compensatory time off or overtime pay for hours over 40 worked in any work week. All exempt employees must use annual leave to cover the time off on December 30 or, with supervisory approval, they may choose to work remotely on December 31 to avoid using annual leave.
Please watch your email for instructions on how to enter your holidays and annual/compensatory time off into Workday.