New Employee Paperwork

All new employees are expected to complete the following forms within the first three days of hire. Payment of the first paycheck may be delayed if these forms are not completed in a timely manner. Encourage your new employees to attend New Employee Orientation

Do not complete paperwork (W-4, I-9, direct deposit) for nonresident aliens (NRA). This will be completed in HR.

Direct Deposit Authorization

This form authorizes the employee's paycheck to be deposited automatically into one or more accounts with financial institutions that receive electronic transfers.

Earning Statement by Email

This form authorizes earning statements to be sent via email. Please be aware that email statements cannot be sent to the following providers: Windstream, Cox, Juno and Net Zero.

Form I-9

The Form I-9 confirms identity and documents eligibility to work in the United States, as governed by the Department of Homeland Security, U.S. Citizenship, and Immigration Services.  After an employee accepts an offer for employment, the employee must complete section one of the Form I-9 no later than the first day of work for pay.  Section two will need to be completed by the employer no later than the third business day the employee starts work for pay.  Information provided on Form I-9 is then confirmed through E-Verify.

Form W-4

This form instructs the Payroll Office to withhold the correct amount of income tax from an employee's paychecks.

Personnel Data Form

This form is used to collect employee emergency contact information, prior state service and voluntary self-reported data used in federal reporting.

University Acknowledgement of Policies Form

Completion of this form is required to satisfy notification compliance with the U.S. Drug Free Workplace Act of 1988 and documents an employee's notification of important employment-related policies.

Health Insurance Marketplace Coverage

To assist you as you evaluate options for you and your family, this notice provides some basic information about the new Marketplace and employment-based health coverage offered by your employer.