The employment forms listed below should be completed within the first three days of employment, if not sooner. In most instances, the forms can be completed in your department and forwarded to Human Resources.

EMPLOYMENT FORMS:

All new employees should complete the following forms within the first three days of hire.  Payment of the first paycheck may be delayed if these forms are not completed in a timely manner.  Contact Human Resources for assistance.

Direct Deposit Authorization

Directs employee's pay to be disbursed directly to a financial institution that received electronic transfers.

Earning Statement by E-mail

Employees can receive their earning statments by email.  Please aware that we cannot send email statements to the following providers:  Alltel, Cox, Juno, Net Zero, and Prairie Grove Telephone Company.

Form I-9

Confirms identity and documents eligibility work in the United States, as governed by the Department of Homeland Security, US Citizenship and Immigration Services.  The Form I-9 must be completed within the first three days of employment.

Form W-4

Instructs the Payroll Office to withhold the correct amount of income tax from the employee's paychecks.

Personnel Data Form

Collects the employee's emergency contact information, prior state service, and voluntary self-reported data used in Federal reporting.

University Acknowledgement of Policies Form

Satisfies notification compliance with the U.S. Drug Free Workplace Act of 1988 and documents an employee's notification of important employment-related policies.

Note: Payment of first paycheck may be delayed if these forms are not completed in a timely manner.

You will need an authorization card from your department and a form of picture identification to obtain your University of Arkansas ID card. Identification cards are made in the Campus Card Office located in the Arkansas Union.

New faculty joining the University of Arkansas at the beginning of a new academic year will have an opportunity to get their ID at New Faculty Orientation that is typically scheduled the Tuesday before the first day of classes in August.

Your department will authorize the appropriate security access for your position. The Key Office in Facilities Management manages the issuance of keys to most University property. Here is a link to their website: http://fama.uark.edu/

All employees at the University of Arkansas are assigned an email account. You may need access to other types of accounts based on your job requirements. Please visit the following University IT Services website for information:

http://uits.uark.edu/accounts/index_3824_ENG_HTML.htm

For new faculty assistance with Blackboard, please contact Chris Bray at blackboard@uark.edu or at 575-7401.

The University employee benefits package is discussed in detail during New Employee Orientation. It’s important that enrollment forms be completed and submitted to Human Resources within the first 31 days of appointment.

Additional information can be found on the Benefits web page.

ISIS (Integrated Student Information System) is the "behind-the-scenes" student administrative software program that manages student records. If your position requires access to ISIS, you may register for training by clicking on the Training link of the following page: http://www.uark.edu/admin/isisdir/

BASIS (Business & Administrative Strategic Information System) was designed and developed by University of Arkansas employees to provide an integrated, customized suite of software modules to meet the Business & Administrative needs of the University.

To set-up training for the BASIS modules required for your position, please call Cheryl Canfield at 575-7046 or visit the BASIS website and click on Training Classes.

Appointed employees are paid once per month. Direct deposit is the standard method by which the University pays employees. Approximately three days before pay day, you will receive an advisory form by e-mail or you may review it on webBASIS, if preferred. The earnings statement reflects your gross pay, deductions, and the net pay that will be deposited to your account or accounts. For benefits-eligible employees, the form will also provide information on your and the University’s payments for benefits and levels of benefits coverage, and the e-mail version will give detailed information on leave use. You may also see your leave information on webBASIS.

Never assume. If your supervisor does not provide information, then ask!

What are my work hours? Do I complete a time sheet? When is lunch? Where is the rest room, break room, etc. If I am going to be late for work, who do I notify? When do I notify? What is appropriate dress for the workplace? What are my duties and standards for performance?

If you can’t ask your supervisor, you may find the answers to your questions in the Staff Handbook.