Processes and Procedures
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Benefits General Business
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New Hire Enrollment in University Benefits
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Group Benefits
Enrollment Form
(PDF)
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Change your Name and/or Address with the University and your Benefits
Vendors ( Social Security Cards are required to change name in the University of Arkansas Payroll System). |
Name/Address
Change Form
(PDF)
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Add Life, Dependent life, A D&D, Optional Long Term Disability. Change beneficiaries for Life Insurance and Accidental Death and Dismemberment (Adding Life insurance, Dependent Life insurance or Long Term Disability insurance require the completion of additional forms. These forms are available in your Benefits office. Beneficiary changes take place the date the completed forms are received in the Benefits Office).
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Group Benefits
Change Form
(PDF)
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Health Coverage Changes
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Health Insurance Enrollment, Termination, Deletion of Dependents. (New Employees Health coverage is effective the 1st of the month following the date the Benefits Office receives all required New Hire Forms. In order to make any changes to your Health coverage when paying your premiums with pre-tax dollars you must have a qualifying event . The required forms must be received in the Benefits Office within the 31 day eligibility period after the event.) See Qualifying Events.
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*You may only make changes to Health coverage taken on a pre-tax basis during the annual election period in November or with a Qualifying Life Event.
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Change Primary Care Physician (PCP changes are effective the 1st of the following month as long as the completed PCP change forms are received at QualChoice by the 25th of the current month. Example exceptions include; current PCP has left or is leaving the Network, no previous selection of PCP. These changes may take place immediately as per QualChoice's discretion. In most other instances a PCP may only be changed every six months.)
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QualChoice PCP
Change Form
(PDF)
May be changed by phone directly through QualChoice at 1-800-235-7111
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Submit Health Care Claim form for services previously paid for.
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QualChoice Medical
Services Claim Form
(PDF)
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Submit Prescription Drug Claim form for prescriptions paid for in full. (excluding co-pay)
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PharmaCare Pharmacy Claim Form (PDF)
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Flexible Benefit Plan
Retirement Contribution Changes
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Increase or Decrease Retirement Contributions (Changes to your retirement contributions are effective the 1st day of the following month after the Benefits Office receives the completed forms.)
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Salary Reduction / Deduction Agreement Form
(PDF)
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Change the percentage and/or destination retirement company to which your retirement contributions are being made (Changes to your retirement contributions are effective the 1st day of the following month after the Benefits Office receives the completed forms.)
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Investment Election Form
(PDF)
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Classification and Compensation
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How To List A Classified Vacancy
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1. Complete a Position Classification Questionnaire (PCQ) if a current one is not already on file. This form is interactive. This means you can complete and print online. After completing the PCQ, forward to Human Resources, Attention Class/Comp.
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Position Classification Questionnaire (PCQ)
(Interactive PDF)
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2. Complete a Vacancy Notification Form (VNF). This form is automated. This means that after completing the form on-line, it is submitted electronically to Human Resources.
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Vacancy Notification Form (VNF)
(Online)
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3. You will receive confirmation from Human Resources via e-mail that your position has been processed and advertised.
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4. The position must remain open for at least 14 calendar days or until a desirable applicant can be hired.
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How To Fill A Classified Position
1. Call Human Resources to close the position after 14 days or when you feel that the applicant pool referred is sufficient to select a desirable employee.
2. All applicants that are referred must be considered, but that does not mean that you must interview every applicant. You may interview applicants prior to closing a position.
3. You will receive an Affirmative Action form from Human Resources. The fields that must be completed will be highlighted. This is to ensure that you received all applications that were referred and, after Step 4, to inform Employment who was hired. *** If you did not receive an application indicated on this form, contact Human Resources immediately.
4. After closing a position and having considered all applicants, you may offer employment to your top candidate.
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How to Apply for a Classified Position
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Before the screening Interview:
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1.
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View our job openings. Employment opportunities are listed on our University of Arkansas Human Resources
homepage, in the Human Resources office, and on the Job Line, a recorded telephone message which is updated weekly. That number is (479) 575-JOBS.
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http://hr.uark.edu/employment
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2.
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Fill out a University of Arkansas Application. An application can be obtained in several ways:
Online;
pick one up in our office (Administration Building Room 222);
or call Human Resources at (479) 575-5351 and we will mail you one.
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http://hr.uark.edu/forms
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The screening Interview:
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3.
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Come to Human Resources for a screening interview with an employment staff member. Interview hours are
8:00 a.m. - 4:00 p.m. Monday through Friday and by appointment.
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4.
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Take a keyboarding and/or software proficiency test. For those applicants applying for clerical/secretarial
positions and other positions requiring software proficiencies, a keyboarding test and possibly specific software
proficiency tests will be administered as part of the screening interview.
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5.
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If during your screening interview it is determined that you at least meet the "Minimum Qualifications", your application and resume will be forwarded to the hiring department in which the vacancy exists for their review.
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After the screening Interview
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6.
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Wait. Typically, the hiring department will contact their top candidates for an interview within 5 to 10 days after
applications have been referred to them from our office.
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7.
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If you see another position that you are interested in, just call and let us know. We keep applications and resumes on active status for 6 months and usually there is no need for a second screening interview.
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Notes
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*
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Applying directly to any other department for classified positions can slow the application process as each application for these positions must come through Human Resources first.
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Also, submitting incomplete application will delay the reviewing process.
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