University employees may be appointed or extra-help hourly. Both categories
of employees may work full-time or part-time.
Appointed employees include
faculty, staff, and administrators who are on salary and are paid once a month.
If their appointments are half-time (50%) or greater, they are eligible to
participate in the University's fringe benefits program.
Extra-Help Hourly employees are hired on a temporary, as-needed basis, are
paid semi-monthly for the hours they actually work, and are not eligible to
participate in the University's fringe benefits program. However, non-student
extra-help hourly employees are eligible for pay for University holidays,
equivalent to the number of hours per day they usually work, provided they work
the scheduled day before and the scheduled day after a University holiday, and
provided they usually work twenty hours (half-time) or more per week. Hourly
employees may also participate in the University's retirement plan, although
their contributions will not be matched. Undergraduate students taking 12 hours
or more are not eligible to participate in the retirement plan. Extra-help
hourly employees cannot work more than 1,500 hours in a fiscal year, which begins July 1. Both the
employee and the hiring department will be notified before the 1,500 hour limit
is reached and the employee will sign a letter of termination upon receiving the
last paycheck allowable under the 1,500 hour limit.
Specifically, notices will be sent to the employee, the employee's
immediate supervisor, and to the hiring department's representative who
enters hourly time in BASIS, according to the following schedule:
- 1100-1299 hours worked - E-mail notification will be sent to
the employee, the employee's immediate supervisor, and to the hiring
department's representative who enters hourly time in BASIS
- 1300-1499 hours worked - Payroll will place a hold on the
employee's paycheck and e-mail a form requiring the signatures of the
employee and the employee's supervisor. When the form is returned, the
hold will be removed from the paycheck and a manual check will be sent
to the employee's department on payday.
- 1500 hours worked - A letter terminating employment will be
mailed to the employee. The employee's final paycheck will be held until
the employee has signed and returned the letter.
All forms or letters may be faxed, scanned and e-mailed, or returned through campus mail.