New Employee Checklist
Welcome!
By joining the staff of the University of Arkansas and the University community,
you have become an important part of the state’s most exciting and challenging educational
endeavor. The University’s success in carrying out its mission is, in large part,
dependent on the success of each of its employees. Your skills, pride, and commitment
to your work help ensure the continued progress and strength of the University.
There are a few administrative tasks that need to be accomplished to get you into
the “system”. Your supervisor may assist you in meeting these requirements, but
ultimately it is in your best interest to see that they are accomplished in a timely
manner.
Complete Required Employment Forms:
The required employment forms listed below should be completed within the first
three days of employment, if not sooner. In most instances, the forms can be completed
in your department and forwarded to Human Resources.
Non-resident employees must contact the Non-Resident Tax Coordinator to schedule
an appointment to complete employment forms in Human Resources. Failure to do so
could result in incorrect taxation of your payments. An appointment can be made
by contacting nelsonj@uark.edu, or (479) 575-2158.
REQUIRED EMPLOYMENT FORMS:
Note: Payment of first paycheck may be delayed if these forms are not completed
in a timely manner.
Non-Resident Employees: Make an Appointment with Human Resources
A non-resident employee is anyone who is not either a US Citizen or Legal Permanent
Resident (green card holder).
Because of the myriad laws regulating how non-residents must be taxed on their US
income, it is important that each new non-resident employee arrange an appointment
with the Non-Resident Tax Coordinator in Human Resources:
nelsonj@uark.edu, or (479)
575-2158.
Non-resident employees will find important information at
http://hr.uark.edu/NRA/
Get Parking Permit:
Don’t get a ticket! You must have either a valid parking permit or pay a parking
meter to avoid getting fined.
Fee information plus the forms for Vehicle Registration and Payroll Deduction can
be found by clicking on Parking Permits at:
http://www.uark.edu/depts/parking
Attend New Employee Orientation
- Sessions are scheduled every Monday excluding holidays or times when the UA is closed.
All new staff and faculty should attend a New Employee Orientation.
- Your department should schedule you to attend a New Employee Orientation on the
Monday closest to your appointment date. Reservations can be made
on-line or by
contacting Human Resources at 575-5351.
- An orientation session specifically for New Faculty is typically held the Tuesday
before the first day of classes in August. New faculty should contact
Teaching &
Faculty Support Center for details: tfsc@uark.edu
or (479) 575-3222.
Register to attend Our Campus: Building a More Inclusive University of Arkansas
Human Resources is pleased to provide inclusiveness training presented by Just Communities
of Northwest Arkansas (formerly National Conference for Community and Justice) as
the foundation of our education programs to support the University’s diversity initiatives.
All employees are expected to attend an Our Campus session. Registration is available
on-line at http://hr.uark.edu/Training/TrainingCalendar.asp
New employees are also encouraged to participate in the
Diversity Certificate and
Awards Programs designed to develop and recognize commitment to the University’s
diversity initiative.
Obtain Faculty/Staff Picture ID
You will need an authorization card from your department and a form of picture identification
to obtain your University of Arkansas ID card. Identification cards are made in
the Campus Card Office located in the Arkansas Union
New faculty joining the UA at the beginning of a new academic year will have an
opportunity to get their ID at New Faculty Orientation that is typically scheduled
the Tuesday before the first day of classes in August.
Obtain Computer ID(s)
Get security access and/or key(s).
Your department will authorize the appropriate security access for your position.
The Key Office in Facilities Management manages the issuance of keys to most University
property. Here is a link to their website: http://fama.uark.edu/
Enroll in Employee Benefits within 31 days of appointment.
The University’s employee benefits package is discussed in detail during New Employee
Orientation. It’s important that enrollment forms be completed and submitted to
Human Resources within the first 31 days of appointment.
Additional information can be found on the Benefits
web page.
Register for ISIS training (if used)
ISIS (Integrated Student Information System) is the "behind-the-scenes" student
administrative software program that manages student records. If your position requires
access to ISIS, you may register for training by clicking on the
Training link of
the following page:
http://www.uark.edu/admin/isisdir/
Set up BASIS training (if used)
BASIS (Business & Administrative Strategic Information System) was designed and
developed by University of Arkansas employees to provide an integrated, customized
suite of software modules to meet the Business & Administrative needs of the University.
To set-up training for the BASIS modules required for your position, please call
Cheryl Canfield at 575-7046 or visit the BASIS
website and click on
Training Classes.
Schedule a campus walking tour
Accompanying representatives of the Admissions Office on a guided campus tour will
help orient you to your new environment and give you an opportunity to interact
with prospective students and experience a part of the student recruitment process.
Call 575-6240 to schedule an appointment.
Review your payroll earnings statement.
Appointed employees are paid once per month. Approximately three days before pay
day, you will receive an advisory form by e-mail or you may review it on webBASIS
if preferred. The earnings statement reflects your gross pay, deductions, and the net pay that will be deposited
to your account or accounts. For benefits-eligible employees, the form will also
provide information on your and the University’s payments for benefits and levels
of benefits coverage, and the e-mail version will give detailed information on leave
use. You may also see your leave information on webBASIS.
If you do not use direct deposit, the Treasurer's Office will send your paycheck
to the department in which you work for distribution on payday. Paper checks will be delivered by campus mail. Employees that have electronic transfers often have
use of their money hours before the paper checks are received in the department.
Ask questions.
Never assume. If your supervisor does not provide information, then ask!
What are my work hours? Do I complete a time sheet? When is lunch? Where is the
rest room, break room, etc. If I am going to be late for work, who do I notify?
When do I notify? What is appropriate dress for the workplace? What are my duties
and standards for performance?
If you can’t ask your supervisor, you may find the answers to your questions in
the Staff Handbook.